Stay Ahead with Managed Services – Email Security

Email Security Managed Services: Strengthening Defences Against Modern Threats

Every day, hundreds of billions of emails are sent and received around the world, creating just as many opportunities for privacy breaches and cyberattacks to occur.

Email remains a fundamental communication tool for individuals and businesses alienating and as such, it simply can’t afford to be insecure. Compromised email accounts can lead to data theft, social engineering scams, or even total account takeover through impersonation attacks.

In South Africa, cyberattacks are rising sharply, mirroring a global trend.

According to Trend Micro’s Email Threat Landscape Report, the majority of online threats in 2025 originated from email-based vectors. Attackers are refining their methods, using AI-generated phishing content, domain spoofing, and business email compromise (BEC) to bypass traditional filters and exploit human error.

With email remaining the preferred delivery channel for malware and ransomware, the need for comprehensive, managed protection has never been greater.

Introducing Email Security as a Service

An Email Security Managed Service addresses this challenge by combining advanced detection, automation, and real-time threat intelligence into a single managed solution.

Rather than relying on static filters or manual monitoring, ESMS platforms continuously learn from emerging attack patterns across millions of data points worldwide. This allows them to identify suspicious links, attachments, and sender behaviour before an employee even opens a message.

An advance warning system can help prevent malicious mails from being opened, blocking the source of 90% of cyberattacks.

The best Email security services also help simplify cybersecurity management.

Automated policy enforcement, encryption, and data loss prevention tools work silently in the background, ensuring compliance and reducing the burden on in-house IT teams.
By outsourcing email security to a trusted provider, businesses gain 24/7 monitoring, proactive threat response, and expert support that would otherwise require significant in-house investment.

For small and medium-sized enterprises in particular, this model offers enterprise-grade protection at a predictable monthly cost.

Secure your email with Soteria

In an era when email remains both indispensable and vulnerable, managed email security services offer the best combination of convenience, automation, and peace of mind, ensuring your inbox remains a place for communication, not compromise.

Soteria’s Email Security Managed service will help protect your company email by:

Stopping ransomware and zero-day malware before they reach your inbox.
Protecting your team from clicking on malicious links across any device.
Blocking emerging threats with real-time threat intelligence.
Preventing account takeover attempts.

Secure your business email with us today. Click the button below to learn more.

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Microsoft Email Security – Online Backup

Microsoft doubles down on email security

Email continues to play a central role in South African business communication, with 24% of local consumers still preferring emails over call centres and chat support in 2024. Unfortunately, that also makes it a primary target for cybercriminals.

In response to rising cyberthreats and phishing risks, and hot on the heels of recent changes by Google and Yahoo, Microsoft is stepping up its security game. The company has announced major enhancements to its email authentication requirements for large volume email senders, signalling a broader industry shift toward more secure, verified communication across the board.

Here’s a look at the upgrades to Microsoft email delivery and what they mean for your business communications.

SPF, DKIM and DMARC Explained

The core of Microsoft’s update comprises three essential protocols: SPF, DKIM, and DMARC. While they aren’t new technologies, Microsoft’s reliance on them reinforces just how vital they’ve become. But what do they mean?

SPF (Sender Policy Framework) specifies which servers are allowed to send mail on behalf of your domain.
DKIM (Domain Keys Identified Mail) adds a cryptographic signature to each email to verify it hasn’t been tampered with when it arrives.
DMARC (Domain-based Message Authentication, Reporting & Conformance) builds on SPF and DKIM, giving domain owners visibility and control over unauthenticated messages.

Together, these protocols dramatically reduce the risk of spoofing and phishing: two of the most common email-based threats businesses face today.

Email Risk Reality Check

Protocols won’t help if you’re still sharing your email address

Microsoft’s focus on external protections is great news for business email users, but there’s another vulnerability that often flies under the radar: shared email accounts.

If your staff still share your mail accounts, they’re not alone. The practice is still surprisingly common in many small and mid-sized businesses, and it’s a major security weak spot.

When multiple users access a single account, it often leads to simple, widely shared passwords which are an open invitation to hackers.
With shared accounts, there’s no clear accountability. If something goes wrong, including compromised data and sensitive file leaks, tracking the source becomes difficult.
Since shared accounts can be used by several people across devices and locations, they’re more susceptible to phishing attempts and misuse.

Discontinuing shared accounts should be priority number one for every business.

The next step is to assign individual accounts with strong passwords and multifactor authentication. These simple changes can make a big difference when it comes to preventing cyber incidents.

For businesses looking to take their security to the next level, cloud-based solutions are an ideal final step. Not only do they support modern authentication protocols, but they also offer robust, scalable storage that keeps your data safe and accessible both in the office and remotely.

Ready to secure your emails and files?

We’re ready with a one click solution

Email security is no longer optional. With Microsoft leading the charge, now’s the time to review your setup, tighten up internal practices, and upgrade to smarter tools like Acronis-powered Total Data Protection to secure your critical data, be it on-premises, in the cloud or a hybrid environment.

Click the button below to explore our cloud storage packages and start building a safer, more efficient digital workspace today.

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Email threat training | Email Cybercrime

Email threat training reduces common threat markets

We all receive dozens of emails a day, but could these essential communications be exposing your business to online threats? According to 80% of businesses surveyed by Microsoft earlier this year, the answer is yes.

Malicious emails are becoming one of the biggest cybersecurity threats facing businesses around the world. While firewalls and antivirus software offer a degree of protection, the last line of defence against email-based digital threats is user training.

Let’s take a look at the email-driven data security threat landscape and how you can train your staff to detect and deal with suspicious communications.

think before you click: why you shouldn’t just open that email

According to recent research, an astounding 80% of organisations report having experienced an email security breach over the past year.

When you consider that most companies have at least entry-level antivirus and email security software in place, it’s clear that these messages aren’t enough to keep malicious emails at bay.

Fortunately, there’s a low-tech solution to this high-tech problem: training your staff to detect, delete and report malicious emails when they arrive.

Here are some pointers to share with your team.

If it looks weird, be suspicious. Emails with subject lines full of grammatical mistakes are a definite red flag, especially if they come from someone who usually doesn’t make language errors. The best strategy is to flag them as suspicious, report them, and delete them.
Open attachments you’re expecting and no others. If you receive an unusual email from someone you know with a request to open a strange looking file or click a link, proceed with caution.
Double check before you send. Best Email security practice isn’t just about the emails you open but also the ones you send. Employees should ensure that they send sensitive information only to the recipient it’s intended for and correct any sending mistakes immediately.
Check the email address. Phishing emails have become increasingly more sophisticated and often appear to be from a reputable company or financial services company, perhaps even one you bank with. Always check the senders address and domain name (the name after the @symbol) as no reputable company will use @gmail which is a big giveaway.

increase your company’s data security with secure cloud storage

Every data security strategy needs a reliable provider of secure encrypted storage that makes data safe and available in the cloud. Our range of packages for businesses and individuals are designed to keep your information safe while staying within budget.